Hall Booking T&Cs

CONDITIONS OF HIRE

1. In this agreement unless specified to the contrary

1.1 agreement means the user agreement signed by the hirer to secure the booking.

1.2 the security bond is payable to MCPA in full seven (7) days prior to booking start date.

1.3 hire fees are to be paid in full to MCPA seven (7) days prior to the booking start date.

2. Application

2.1 MCPA reserves the right to accept or refuse the request of an application to hirer

2.2 the hirer must be eighteen (18) years of age or older.

3. Agreement

3.1 a signed or digitally submitted agreement is conclusive evidence that the hirer accepts these conditions of hire.

4. Hire Fees

4.1 the hire fee is due seven (7) days prior to the first date of hire. Failing to pay before the due date on the invoice will result in the booking being cancelled.

4.2 if the hirer does not leave the facility at the time that has been allocated or has left the facility in an unsatisfactory condition, the hirer is liable for further hire fees until such time as the hall is returned to a satisfactory condition.

4.3 keys must be returned within 48 hours of the last date of the booking. Lost keys will incur fees to have the locks replaced.

5. Bond

5.1 the hirer must pay the agreed bond to MCPA as advised depending on the nature of hire 7 days prior to hire.

5.2 MCPA can withhold the bond for any damage or if the facility is left in unsatisfactory condition.

6. KEYS

6.1 the key is issued on the condition that is only to be used by the hirer.

6.2 the hirer must insure that:

• all keys are returned to MCPA at the end of hire; and
• lost keys are reported to MCPA immediately.

6.3 the hirer agrees to pay the cost associated with changing locks and to have new keys cut.

7. Cancellation by the hirer

7.1 the hirer may cancel their booking seven (7) days prior to hire date.

8. Cancellation by MCPA

8.1 MCPA may cancel the hirers booking if the hirer is not using the facility as agreed upon at the time of booking.

8.2 if the hire fees and bond are not paid 7 days prior to hire date.

8.3 if hirer has not provided adequate insurance coverage to facilitate the intended activity.

8.4 MCPA may cancel the booking without notice in the event of a major emergency.

8.5 if MCPA cancels the booking without fault of the hirer, MCPA will refund any amount paid by the hirer.

9. Use of venue

9.1 the hirer must not do or allow any damage to the venue

9.2 the hirer must not cause any disturbance or damage any property around the venue

9.3 the hirer must comply with the details provided by the hirer in the application

9.4 MCPA reserves the right to terminate the booking immediately if the hirer fails to comply with the instructions in relation to the use of the venue.

9.5 set up of the venue is the hirer's responsible

9.6 if the hirer needs to leave the venue in the hire period they need to appoint a responsible person to act on their behalf

9.7 children under the age of 17 years must be supervised at all times

9.8 the hirer must not use any of the surroundings of the venue without seeking permission first

10. Smoking

10.1 smoking is prohibited in the venue.

10.2 the hirer must ensure all guests abide by clause 10.1 during the hire.

11. Alcohol

11.1 MCPA may prohibit alcohol being brought into, distributed or consumed at the venue, if MCPA believes this in necessary to maintain law and order or compliance with the liquor act.

11.2 if alcohol is intended to be consumed at the venue, the hirer must seek approval to consume alcohol this will need to be approved by the shire of Mundaring to comply with a liquor permit.

11.3 no agreement will be approved until the liquor permit is approved by the shire of Mundaring.

11.4 if alcohol is to be sold at the venue:

• hirer must obtain a permit or licence from the department of racing. gaming and liquor;
• display the permit at the venue during the hire; and
• hirer must allow 14 days before hire date for approval.

12. Condition of venue

12.1 the hirer agrees that the venue is in good repair and clean at the time of the hire period and must be returned to the same condition at the end of the hire period.

12.2 all cleaning and removal of goods and rubbish must be complete within the hire period.

12.3 ensuring the building has been locked including all doors and windows

13. Insurance

13.1 the hirer must not do any thing that might void the insurance policy

13.2 the hirer must make sure they are suitably insured

13.3 where deemed appropriate given the nature of activity the hirer must provide evidence of public liability insurance of at least $10 million.

14. Indemnity

14.1 the hirer indemnifies the MCPA against any liability or loss which may arise and any costs, charges or expenses incurred with:

14.2 loss or damage

14.3 death or injury of any person in or near the venue

14.4 death or injury as a result of using the venue and/or its facilities.